Microsoft 365 Overview and Briefing (Video)

Microsoft 365 is a compelling offering that enables organizations ranging from the small to mid-size business all the way to enterprise on their journey towards digital transformation. At a high level, Microsoft 365 combines the best of Windows 10, Office 365 and Enterprise Mobility + Security into a single offering that customers can purchase. However, what exactly is Microsoft 365, and what does it mean to have it? How does this technology help me and my organization? What does it mean to bring creativity into the workplace? How does teamwork enable a more collaborative environment? What does integrated for simplicity and intelligent security mean, and how does it impact me as an IT professional?

I recorded a short 20 minute presentation (click the video below to watch) that will give you an overview of Microsoft 365 Enterprise – and I hope that it will inspire you to learn more about the value this service provides and the incredible capabilities that can open new possibilities for your organization. Enjoy!

P.S. Stay tuned as I will soon have another blog post on a video of Microsoft 365 demo in action!

Microsoft Teams: Overview and Demonstration (Video)

I am often asked “What is the best way to provide an overview to my organization and show them a demo of Microsoft Teams?” Of course, the answer is “it depends” based on whether you are a Microsoft Partner, IT, finance, marketing, operations, sales, customer service, etc the way I show you and tell you about Microsoft Teams will be different (I tailor my pitch and demo to meet your specific interests and what you are looking to get out of the toolkit).

However, you may be looking for a generic pitch and demo of Microsoft Teams that you can show your customer (if you are a Microsoft Partner) or show around your organization internally to build momentum and interest around the product – or to even give you ideas about how to use the toolkit. This blog post will walk you through exactly that – two sections on an overview and a demo of Microsoft Teams!

Important: The goal of this post is to inspire you and give you ideas as to how to talk about Microsoft Teams and show people a demonstration. It is not intended to be the one stop shop nor is it the only way to conduct a show and tell of the product (it’s simply, one method of doing so).

Very Important:
If you are a Microsoft Partner, the deck I used and the demo script can be found at http://aka.ms/TeamworkPartner

Overview

The following video (click to watch) is ~14 minutes and is a recording of me giving you an overview of Microsoft Teams. The slides below are excerpts from that video.

The first three slides of the video is setting up the conversation – for purposes of the blog, let’s skip those and jump straight into the Microsoft Teams slides.

Microsoft Teams, the hub for teamwork in Office 365


How I think about this: For me, this boils down to four key pillars:

  • Chat, calls & meetings for today’s teams. What I find especially interesting, is that when I am having a team meeting, it occurs out in the open (public) area of a team within the channel and anyone can join at any time – you don’t need to be invited. (more on why openness is important to teamwork later)
  • Integrated Office 365 Apps. Brings the capability to integrate PowerPoint, Word, PowerBI,etc directly into Microsoft Teams so you never have to leave the application to get work done – and can easily share your thoughts, commentary and feedback in one place for others to see.
  • Customizable and extensible. This brings a huge opportunity to integrate and connect your line of business software to Microsoft Teams, more on this later.
  • Enterprise security, compliance and manageability. Security is built-in, compliance controls are supported, and manageability is integrated into Office 365 – enabling IT to easily control the viral growth of the application within your organization.

Integrated Office 365 apps


How I think about this: I never actually have to leave the Microsoft Teams interface to get work done. Using tabs and files I can co-author a document right within Microsoft Teams, make commentary and start threaded conversations that are contextual based on the document in question. Leveraging Microsoft Graph, I can browse for and access my recent documents and bring in email conversations to the team so the entire team can participate – oh and because it is all occurring within Teams, those conversations and files can be searched for later!

Customizable and Extensible

How I think about this: This is a major opportunity for Microsoft Partners and Microsoft customers to integrate line of business applications with Microsoft Teams thru bots, connectors and tabs. For example, I can use a bot running on the Microsoft Bot Framework (hosted in Azure) that allows a user to have a natural language conversation with, and will go out and query data in that line of business application and present it back in Teams. This really inspires me on how Microsoft Teams can contribute to your digital transformation and really enable hard business outcomes for your organization.

Enterprise security, compliance & manageability


How I think about this: Microsoft Teams is designed with security in mind as it encrypts data at all times (at-rest and in-transit) and includes support for multi-factor authentication and other security features such as Azure AD Conditional Access. In addition, it supports Office 365 compliance tools such as eDiscovery and legal hold (requires E3 or E5). For manageability – it’s all managed using the familiar Office 365 Admin Portal and PowerShell.

Demonstration

The following video (click to watch) is ~40 minutes in length that provides a demonstration of Microsoft Teams with a focus on Teamwork and chat-based workspace.

Experience Microsoft Teams thru an Interactive Demo

Introduction: This blog post will walk you through using a new tool as a unique and easy way to not only experience Microsoft Teams but to also enable you to give successful demos of Microsoft Teams to your team, customer, or organization.

Time: 5-10 minutes

The name of the tool is Microsoft Teams Interactive Demo and can be accessed at http://teamsdemo.office.com/. Note: This will only demo the chat capabilities of Microsoft Teams.

When you browse to the tool, you will be presented with the following splash screen, type your name and click Next:


On the next screen, understand that you will first receive a guided tour of Teams to understand the app and learn about key features, and then you will have an opportunity to try out real actions to help a virtual team make important decisions. Click Let’s get started once ready:


Microsoft Teams will launch, and you will be presented with a wizard that will walk you thru navigating the Teams interface. The first step is to get you familiar with where notifications will appear. Click Next:


The next instruction is to show you where to access the teams you subscribe and are a member of, click Next:


Next, you will learn about channels and how to organize work by topic or project, click Next:


You will see an example conversation or “threaded chat”, click Next:


Next, you will learn about ways to make the conversation richer such as embedding images, files, gifs, stickers, emojis and third party connectors or bots, click Next:


You will learn about the tabs at the top of the team channel, such as files, notes and frequently accessed tools. Also note you can pin Office 365 or third party apps. Click Next:


At the end of the wizard, you will be prompted to experience the demo thru hands on, click Next:


A new threaded conversation will appear where Micael @ mentions you. You will then be asked to send a reply. I’m going to say Hello back to the team and click to send it:


In the threaded conversation, other team members will reply welcoming you to the team. Then, a member of the team will ask for feedback on an Excel spreadsheet (directly within the threaded conversation), click the green bar to open the Excel spreadsheet:


The spreadsheet will open within Teams and the chat window will be moved to the right (under the context of the spreadsheet feedback conversation). Ayala is looking for feedback on which design is best, Design 1 or Design 2. Type Design 2.


Click the Chat icon on the far left to have a 1:1 chat with Emilie:


Once in the 1:1 chat with Emilie, type I have it Covered and press Enter:


Next, click the Activity icon on the left side:


Notice you received a new notification where you were @ mentioned, clicking on the notification will display where you were @ mentioned. Click Next:


Click on the icon to send a meme as your reply back to Danielle:


Next, click the High Five meme:


Type a message and click Done:


You have reached the end of the demo:


Conclusion: While this is a simple demo, it demonstrates using Microsoft Teams in a real world scenario to make a business decision – without ever having to organize a meeting, or make a phone call – in a very quick amount of time. That’s pretty powerful, the ability to reduce the amount of meetings and collaborate in real-time. Wow! How do you demo Microsoft Teams to your organization or customers? Let me know in the comments below!